From 58ffa067b6bb085a35912a9997254eb1057e14ae Mon Sep 17 00:00:00 2001
From: Ester Beltrami <beltrami.ester@gmail.com>
Date: Mon, 19 Jan 2026 08:44:54 +0000
Subject: [PATCH] Add internal notes to grants recap

---
 backend/reviews/admin.py                    | 17 ++++++++++
 backend/reviews/templates/grants-recap.html | 36 +++++++++++++++++++++
 2 files changed, 53 insertions(+)

diff --git a/backend/reviews/admin.py b/backend/reviews/admin.py
index 219d3f1a2b..1549a6d329 100644
--- a/backend/reviews/admin.py
+++ b/backend/reviews/admin.py
@@ -293,6 +293,12 @@ def _review_grants_recap_view(self, request, review_session):
                 if key.startswith("reimbursementcategory-")
             }
 
+            notes_updates = {
+                int(key.split("-")[1]): value
+                for [key, value] in data.items()
+                if key.startswith("notes-")
+            }
+
             grants = list(
                 review_session.conference.grants.filter(id__in=decisions.keys()).all()
             )
@@ -394,6 +400,17 @@ def _review_grants_recap_view(self, request, review_session):
                             change_message=f"[Review Session] Reimbursement {reimbursement.category.name} added.",
                         )
 
+            # Update internal notes for all grants that have notes changes
+            if notes_updates:
+                grants_to_update_notes = review_session.conference.grants.filter(
+                    id__in=notes_updates.keys()
+                ).all()
+                for grant in grants_to_update_notes:
+                    new_notes = notes_updates.get(grant.id, "")
+                    if grant.internal_notes != new_notes:
+                        grant.internal_notes = new_notes
+                        grant.save(update_fields=["internal_notes"])
+
             messages.success(
                 request, "Decisions saved. Check the Grants Summary for more info."
             )
diff --git a/backend/reviews/templates/grants-recap.html b/backend/reviews/templates/grants-recap.html
index f710df78ca..bdf87ad6ac 100644
--- a/backend/reviews/templates/grants-recap.html
+++ b/backend/reviews/templates/grants-recap.html
@@ -235,6 +235,25 @@
     text-decoration: underline;
   }
 
+  .notes-cell {
+    position: relative;
+    min-width: 220px;
+  }
+
+  .notes-textarea {
+    position: absolute;
+    top: 8px;
+    left: 8px;
+    right: 8px;
+    bottom: 8px;
+    width: calc(100% - 16px);
+    min-height: 80px;
+    resize: none;
+    font-size: 12px;
+    padding: 5px;
+    box-sizing: border-box;
+  }
+
   /* Center-align columns */
   .results-table th:nth-child(1), /* number column */
   .results-table th:nth-child(3), /* score column */
@@ -616,6 +635,12 @@ <h3>
                   </div>
                   <div class="clear"></div>
                 </th>
+                <th scope="col">
+                  <div class="text">
+                    <span>Notes</span>
+                  </div>
+                  <div class="clear"></div>
+                </th>
               </tr>
             </thead>
             <tbody>
@@ -816,6 +841,17 @@ <h3>
                   </ul>
                   {% else %} No permission to change. {% endif %}
                 </td>
+                <td class="notes-cell">
+                  {% if perms.reviews.decision_reviewsession %}
+                  <textarea
+                    name="notes-{{ item.id }}"
+                    class="notes-textarea"
+                    placeholder="Internal notes..."
+                  >{{ item.internal_notes }}</textarea>
+                  {% else %}
+                  {{ item.internal_notes|default:"-" }}
+                  {% endif %}
+                </td>
               </tr>
               {% endfor %}
             </tbody>